August 10, 2017 Board Meeting Minutes

Quorum

Quorum reached and meeting called to order at 17:05 UTC.

Attendees

Board Members

  • Carol
  • Deb
  • Mike
  • Richard
  • Simon
  • Josh
  • Patrick
  • Italo

Expected, but Not Present

  • Allison
  • Paul
  • Molly

Officer Reports

Board Topics

  • GM Annual Evaluations process (submit to Ex. Comm)

Membership Topics

  • Affiliate Memberships...

Communications Topics

  • Apologies, but I wasn't able to fulfil my tasks because of the family issues I have been experiencing during the last few months. With my wife's mother now back at home I should be able to get back to normal ASAP. I will catch up emails next week, and start working at least at the 20th Anniversary communications.

Fundraising Topics

None

Legal Topics

Infrastructure Topics

  • Reached out to current service providers for additional help (gandi and Xwiki)
  • Fall F2F
  • Patrick to confirm F2F or not via board@

Incubator/Project Topics

None

Review of Timeline

  • Planning Timeline

Next Board Meeting

The next OSI board meeting is scheduled for Sept 14, 2017

Meeting adjourned at 18:00 UTC

Motions

Motion (Patrick): Approve and post the meeting minutes of July 13, 2017.
Second (Deb).
Discussion:
Ask for additions, deletions and comments
Vote:
8 Yes; 0 No; 0 Abstain.

Motion (Richard): Approve Eclipse Public License 2.0
Second (Simon).
Discussion:
Review by the Board and Licensing Team Lead with time for comment on the OSI lists.
Vote:
7 Yes; 0 No; 1 Abstain.

Motion (Patrick): Approve Affiliate Membership of OpenProject
Second (Josh).
Discussion:
Contacts among German open source community validated the community. Not affiliated with "OpenProd".
Vote:
7 Yes; 0 No; 0 Abstain.

Motion (Patrick): Approve Affiliate Membership of American International University, West Africa, The Gambia
Second (Italo).
Discussion:
Reached out to Italo regarding LibreOffice localization in the native language of Gambia
Vote:
7 Yes; 0 No; 0 Abstain.

Appendix A - Treasurer's Report

Treasurer's Report For the Month Ending July 31, 2017

Total Assets at Beginning of Period: $78,968.25   

Income or Sources of Funds:

  • Contributions: $ 1,218.82
  • Memberships: $ 1,320.00 (33@ $40)
  • Interest: $ 1.57

Total Income or Sources of Funds: $ 2,540.39

Expenses or Uses of Funds for Operations:

  • Payroll $ 9,214.18
  • Sponsorship Commission $ 0
  • Professional $ 720.00
  • Meetings $ -506,36 includes $2000 from LinuxFund
  • Conferences/Conv $ 1900.02
  • Working Groups $ 0
  • Postage, Shipping $ 25.56
  • Bank Fees $ 138.13
  • Paypal $ 49.34

Total Expenses or Uses of Funds for Operations: $ 11,340.87

Duplicate charge to Paypal in prior month corrected -40.00

Total Assets at End of Period $ 70,127.77

Major Contributions 2017: Invoiced not received in bold

  • Previous Sponsor $ 4000 invoiced 11/28/16 paid 12/06/16
  • Previous Sponsor  $ 1000 Unsolicited contribution received 11/29/16
  • Previous Sponsor  $1000 Unsolicited received 12/25/16
  • Previous Sponsor  $ 5000 invoiced 12/28/16 received 1/19/16
  • Previous Sponsor $ 25000 unsolicited recd 3/9/17
  • Previous Sponsor  $ 20000 invoice 4/03/17 received 4/27/17
  • New Sponsor $ 15000 invoiced 4/17/17 received 6/5/17
  • New Sponsor $ 1000 invoiced 6/12/17
  • New Sponsor $ 1000 invoiced 6/12/17 received 7/3/17
  • New Sponsor $1000 invoiced 6/26/17 received 6/26/17
  • Previous Sponsor  $ 20000.00 invoiced and received June 26, 2017
  • New Sponsor $ 1000 invoiced 7/31/17
  • New Sponsor $1000 invoiced 7/31/17
  • Previous Sponsor  $ Billing in 4th Quarter 17

Not yet invoiced for 2017: Last Invoiced

  • Previous Sponsor  1/07/16
  • Previous Sponsor  6/2/16
  • Previous Sponsor  6/10/16
  • Previous Sponsor  7/1/16
  • Previous Sponsor
  • Previous Sponsor  8/5/16
  • Previous Sponsor  10/15/15
  • Previous Sponsor  12/14/15
  • Previous Sponsor  9/29/15

Appendix B - Team Reports

Communications Team

Membership Team

OpenProject Foundation

Affiliate Membership Qualifications for OpenProject Foundation (https://www.openproject.org/openproject-foundation/) see: Application / Cover Letter.

American International University, West Africa, The GambiaAffiliate Membership Qualifications for American International University, West Africa, The Gambia (http://www.aiu.edu.gm): Cover Letter,  Affiliate Agreement, Supporting Documentation, Certificate of Incorporation.

  • Institution is currently recognized and in good standing by an appropriate accreditation body.
    ✓ See Certificate of Incorporation.
  • Evidence of institutional/departmental authority to affiliate with external organizations.
    ✓ Applicant (Fabiyi Olawale) is the Head/Dean of the College of Management & IT at AIU.
  • Mission statement describing purpose and goals of institution/department.
    ✓ See "Mission Statement," page 1 of Supporting Documentation and Mission on website: http://www.aiu.edu.gm/history.html
  • Documentation by the institution recognizing organization (academic and administrative departments only), e.g. organizational chart.
    ✓ See "Organizational Structure," page 2 of Supporting Documentation.
  • Publicly available release of a product(s) or service(s) in line with the goals, values and mission of the OSI.
    ✓ The school will be extending their program/curriculum to include open source software to other programs/certificates in Cisco, Microsoft, Oracle, etc. The school is also starting an Open Source Club that will include students from the Department of Computer Science & Technology, students from all other departments and Colleges interested in open source development, and those in the local workplace/community.
  • Examples of software used and/or supported within the institution/department with an OSI approved open source license.
    ✓ Mozilla FireFox, PHP, Ruby, Java, Linux and Unix.
  • An active community:
  • Methods for current and interested individuals/organizations to join and participate in your community
    ✓ Students from related programs will use various open source software and students will be able to join the Open Source Club.
  • Active participation from multiple contributors, i.e. individuals and organizations other than founders (contributions may be other than programming/technology)
    ☒  Program just starting and the organizers hope that OSI Affiliation will add credibility and interest to the club and curriculum.
  • References from other open source projects, ideally a current OSI Affiliate Member.
    ☒  None.

Fundraising Team

  • Sponsorships
  • Two new sponsors committed.
  • Reaching out to prospects
  • Still trying with previous sponsors not yet committed to 2017/2018
  • Leads for OS Summit available on Google Doc.
  • Start thinking fundraiser 2.0!!!

Infrastructure Team

Legal Team

  • Arduino licensing issues resolved.
  • Follow up regarding compliance with OSD and OSI licensing: does source code need to be available to comply with licenses?

Incubator/Projects Team

  • FLOSS Desktops online conference Aug 18 (AdaFruit Keynote)
  • Two new school districts
  • Crowdsourcing: Kickstarter offering curated page, like Creative Commons

To promote and protect open source software and communities...

For over 20 years the Open Source Initiative (OSI) has worked to raise awareness and adoption of open source software, and build bridges between open source communities of practice. As a global non-profit, the OSI champions software freedom in society through education, collaboration, and infrastructure, stewarding the Open Source Definition (OSD), and preventing abuse of the ideals and ethos inherent to the open source movement.

Open source software is made by many people and distributed under an OSD-compliant license which grants all the rights to use, study, change, and share the software in modified and unmodified form. Software freedom is essential to enabling community development of open source software.