October 12th 2016 Board Meeting Minutes

Quorum reached and meeting called to order at 17:06 UTC.

Attendees

Board Members

  • Patrick
  • Allison
  • Mike
  • Zack
  • Josh
  • Italo
  • Leslie
  • Paultag

Guests

None

Expected, but Not Present

  • Molly

Sent Regrets

  • Deb
  • Richard

Officer Reports

  • Motion to approve minutes (Patrick)
  • Treasurer's report (Mike), see Appendix A

Board Topics

  • Vote on new Affiliate Darbar College (see Appendix)

Membership Topics

Communications Topics

Fundraising Topics

  • End-of-year fundraising drive.

Legal Topics

Infrastructure Topics

  • Migration of hosting to new data center

Incubator/Project Topics

Review of Timeline

  • Planning Timeline

Next Board Meeting

  • The next OSI board meeting will be the second of our biannual Face to Face Board Meetings: November 14 & 15, Paris, France

Meeting adjourned at.: 17:58 UTC.

Motions

Motion (Patrick): Approve and post the meeting minutes of Sept 14, 2016.
Second (Mike).
Discussion: None.
Vote: 4 Yes; 0 No; 4 Abstain.

Motion (Patrick): Approve the educational affiliate application of Darbar Group.
Second (Paul).
Discussion: Review of qualifications and recognition of geographic diversity.
Vote: 8 Yes; 0 No; 0 Abstain.

Appendix A - Treasurer's Report

Treasurer's Report For the Month Ending September 30, 2016

  • Total Assets at Beginning of Period: $86,481.78
  • May and June pymts to OpenHatch made in Sept. -455.19
  • Corrected Total Assets at Beginning of Period $86,936.97
Income or Sources of Funds:
  • Contributions: $135.00
  • Memberships: $600 (16 x $40)
  • Open Hatch: Received $ 99.49 paid $609.07 diff -509.58
  • Snowdrift: $0
  • Interest: $0.77
  • Commissions: $0
Total Income or Sources of Funds: $ 226.19
Expenses or Uses of Funds for Operations:
  • Payroll $ 9029.59
  • Professional $ 1115.99
  • Bank Fees $ 16.75
  • Supplies $ 0
  • Postage, Shipping $ 0
  • Software $ 0
  • Conferences/Conv $ 525.96
  • Meetings $ 0
  • Website Hosting $ 0
  • Paypal $ 24.51
Total Expenses or Uses of Funds for Operations: $ 10,732.71
Total Assets at End of Period $ 76,430.45
Major Contributions 2016: Invoiced not received in bold
  • Previous Sponsor: $ 25000 unsolicited
  • Previous Sponsor: $ 20000 invoiced 01/11/16 received 04/08/16 received 02/10/16
  • Previous Sponsor: $ 20000 invoiced 12/09/15 received 02/10/16
  • Previous Sponsor: $ 5000 invoiced 10/15/15 received 12/2/15
  • Previous Sponsor: $ 7500 invoiced 12/14/15 paid 02/10/16
  • Previous Sponsor: $ 20000 invoiced 3/3/16 paid 03/07/16
  • Previous Sponsor: $ 25000 invoiced 6/3/16 Paid 7/7/16
  • Previous Sponsor: $ 5000 Invoiced 6/10/16 Paid 8/18/16
  • New Sponsor: $ 1000 Invoiced 6/20/16
  • New Sponsor: $ 20000 not yet invoiced 9/13/16
  • Previous Sponsor: $
  • Previous Sponsor: 2017 contribution invoiced 11/09/16
  • Previous Sponsor: $ 20000 invoiced 8/5/16 paid 8/18/16
  • Previous Sponsor: $ 1000 invoiced paid 8/22/16
  • Previous Sponsor: $
  • New Sponsor: $ 10000 Unsolicited contribution received 7/27/16
  • New Sponsor: $1000 invoiced and received 10/5/1
Other Reports
  • OSI Balance Sheet 093016
  • OSI Income and Expense Quarterly Report 093016
  • OSI OpenHatch Transactions 093016
  • OSI Transactions Detail Mo End 093016

Appendix B - New Affiliate Application

Darbar Group of Institutions - Darbar College

Institution is currently recognized and in good standing by an appropriate accreditation body.
✓ See "Certificate of Registration." Darbar is also is affiliated to Rani Channamma University, Belagavi.
Evidence of institutional/departmental authority to affiliate with external organizations.
✓ See cover letter from Darbar Principal.
Mission statement describing purpose and goals of institution/department.
✓ Included in cover letter and on website.
Documentation by the institution recognizing organization (academic and administrative departments only), e.g. organizational chart.
✓ Darbar College is one of several institutions supported by the DWARKADAS VITHALDAS DARBAR MEMORIAL TRUST. Courses and curricula can be found here.
Publicly available release of a product(s) or service(s) in line with the goals, values and mission of the OSI.
✓ Darbar provided a list of courses which both focus on open source development and open source tools.
Examples of software used and/or supported within the institution/department with an OSI approved open source license.
✓ List provided here.
An active community:
Methods for current and interested individuals/organizations to join and participate in your community
Active participation from multiple contributors, i.e. individuals and organizations other than founders (contributions may be other than programming/technology)
✓ Darbar has hosted a Mozilla Web Literacy workshop in 2016 and 2015.
References from other open source projects, ideally a current OSI Affiliate Member.
✓ Mozilla's "Student Ambassador" Shreyas Narayanan is working with Darbar and introduced the campus to the OSI.