May 11th 2016 Board Meeting Minutes


Quorum reached and meeting called to order at 17:02 UTC.


Board Members

  • Zack
  • Paul
  • Italo
  • Allison
  • Patrick
  • Josh
  • Richard
  • Molly (17:20 UTC)


  • None

Expected, but Not Present

  • Mike
  • Deb

Sent Regrets

  • Leslie

Officer Reports

Board Topics

  • Revisit  "Executive Director" role, rejected during initial hire period by board in favor of "General Manager" role [postponed to next meeting]
    • LH is supportive.
  • Discussion on possibility of open board meetings, for transparency (with option for a closed executive session for some portions). More inviting for members and volunteers to get involved.
    • Fits into goals to engage more with Affiliates (per F2F meeting/goals)
    • As a member-based organization would be good way to engage
    • Have to figure out practical matters: platform, audience participation...
      • How would we manage executive sessions
      • Who could join: Individual Members, Affilaite Reps, anyone?
      • Will questions / comments be allowed?
    • Could be a good way to promote volunteers.
    • Team focused calls currently allow member engagement.
    • Could increase membership through direct engagement.
    • Experiences related from three other directors' experiences, they do not see a lot of uptake/participation.
    • Perhaps set up a "membership call" at a specific time for others to call in.
    • ACTION: Patrick to develop framework / set practices / house rules on how this might occur.
      • Should probably run a few with just the board before launching publicly.

Membership Topics

  • Clever name for volunteer organization, ask Shelly [postponed to next meeting]
    • In holding pattern, more info by next meeting but shared in interim.

Communications Topics

  • Newsletter should we keep or dump [postponed from Spring F2F]
    • LH  says that we should keep if we can find someone not Patrick to handle,  but it's a useful touch point for our members - if they never hear from  us why should they renew? Maybe a volunteer, maybe Italo wants to handle  this? It could definitely be shorter and less intensive to create.
    • Perhaps this is a broader question for the marketing and communications team.
    • Table for discussion with communications
    • No one is tied to Newsletter, but everyone agrees we need some engagement.

Fundraising Topics

  • Forming the Fundraising Team, initial membership, plan for activities [postponed from Spring F2F]
  • Build on the list of "open source office" folks - how to follow up.
  • Put together a survey/assessment of how contacts/donations were made/managed?
  • Question asked, "Do we have marketing materials for fundraising."
  • Affiliate members can (and do) also provide sponsorships.
  • Are there benefits to Corporate Sponsorships?
  • Can we identify how we want to go about fund-raising
  • Goals for fundraising amounts
  • Increase by $40K/year (was not agreed to by Board, fundraising team should determine this).
  • ACTION: Follow up with Mike on CRA's interest volunteering around fundraising (also TODO connection).
  • Try and set a goal of a working meeting every two weeks
  • Molly (Lead), Pat, Mike, Italo, Chishelp, Joshhelp, Allisonhelp
  • Try BBB, Jitsi Meeting service

Legal Topics

  • Have a new donated instance of, and created a project for license-review
  • Introduce this to the License-Review? Create tickets from most recent status report.

Infrastructure Topics

Have a new donated instance of, and created a project for license-review

Incubator/Project Topics

Review of Timeline

Next Board Meeting

The next OSI board meeting is scheduled for June 8, 2016. Meeting adjourned at...17:59


  • Motion (Patrick): Approve and post the meeting minutes of April 21-22, 2016 .
    Second (Zack).

    Discussion: Small editorial changes, nothting significant. Removed names of sponsors.
    Vote: 5 Yes; 0 No; 3 Abstain.

Appendix A - Treasurer's Report

Treasurer's Report For the Month Ending April 30, 2016

Total Assets at Beginning of Period: $76256.54

Income or Sources of Funds:

  • Contributions: $21067.45
  • Memberships: $560.00 (14x $40)
  • Open Hatch: Received $ 249.66 paid $254.60 diff -4.94
  • Snowdrift $ Received 4500.00 / paid 4500.00
  • Interest: $1.26

Total Income or Sources of Funds: $21623.77

Expenses or Uses of Funds for Operations:

  • Payroll $ 8970.84
  • Professional $ 637.63
  • Bank Fees $ Supplies $ Postage, Shipping $ 104.70
  • Software $ 3512.10
  • Conferences/Conv $139.67
  • Working Groups, Project
  • Meetings $ 841.49
  • Website Hosting $ 583.95
  • Paypal $ 52.17

Total Expenses or Uses of Funds for Operations: $14813.65

Total Assets at End of Period $83066.66

Major Contributions 2016:

  • Previous sponsor: $ 25000 received 02/10/16
  • Previous sponsor: $ 20000 invoiced 01/11/16 received 04/08/16
  • Previous sponsor: $ 20000 invoiced 12/09/15 received 02/10/16
  • New Sponsor $ 5000 invoiced 12/07/15
  • New Sponsor $ 7500 invoiced 12/14/15 paid 02/10/16
  • New Sponsor $ 20000 invoiced 3/3/16 paid 03/07/16
  • Previous sponsor: $
  • Previous sponsor: $
  • Previous sponsor: $
  • Previous sponsor: $ (Patrick to ask Jane, about status)
  • Previous sponsor: $
  • Previous sponsor: $
  • Previous sponsor: $

Appendix B - Team Reports

Communications Team

Membership Team

Fundraising Team

Infrastructure Team

Legal Team

Incubator/Projects Team

To promote and protect open source software and communities...

For over 20 years the Open Source Initiative (OSI) has worked to raise awareness and adoption of open source software, and build bridges between open source communities of practice. As a global non-profit, the OSI champions software freedom in society through education, collaboration, and infrastructure, stewarding the Open Source Definition (OSD), and preventing abuse of the ideals and ethos inherent to the open source movement.

Open source software is made by many people and distributed under an OSD-compliant license which grants all the rights to use, study, change, and share the software in modified and unmodified form. Software freedom is essential to enabling community development of open source software.