January 13th 2016 Board Meeting Minutes


Quorum reached and meeting called to order at 11:04 ET / 16:04 UTC.


Board Members

  • Allison
  • Deb
  • Patrick
  • Mike
  • Leslie
  • Richard
  • Tony
  • Zack

Sent Regrets

  • Bruno
  • Paul
  • Simon



Officer Reports

  • Motion to approve Dec. 09, 2016 Draft Meeting Minutes (Patrick) , see "Motions" below.
  • Treasurer's report (Mike), see Appendix A
    • Mike provided updates on contacts with current corporate sponsors.
    • Mike and Allison provided a review of annual financial status.
      • The board discussed budgeting and planning to ensure stability moving forward.
      • Financial review showed that the OSI did not break even but cut expenses and increased income ~20K difference
        • This is an improvement from last FY, ~$60K
      • The board discussed establishing,
        • threshold for cash on hand,
        • threshold for reserves (would be a new budgetary goal),
        • annual budget with line items.
      • The board discussed developing,
        • a goal of maintaining current expenses (activities),
        • a budget and planning process that includes fund raising goals.
          • This should focus on current activities and how increased funding can extend mission (i.e. in Annual Report).
      • The board discussed how to formalize a review of invoicing for each month.
        • These discussions could happen during the monthly Ex. Committee call
        • Potentially invite the OSI accountant to Ex. Com.

Board Topics

  • Annual Board Financial Review
  • Annual Organizational Review

Membership Topics

Communications Topics

  • Confirm of emeritus /  co-founder status for previous OSI Board Directors.
  • We will continue the use of Emeritus but clean up the pages.
  • Evaluate request as signatory on Global Crypto Letter (https://securetheinternet.org/)
    • Ensure our activities align with non-profit status.
    • This particular request may be too far outside the rules for a non-profit. The OSI can produce a release drawing attention to this effort.
    • This would allow us to phrase it in line with our own priorities, values, best practices, and mission.
    • Specifically to the Crypto request, there is concern over the tone of the letter.
    • TODO: Leslie to develop a first draft.
  • Develop position on Crypto and other policies so that these are readily available when called upon.
    • TODO: Patrick to add developing position statements as an agenda item for the next F2F.
  • Work in Progress on blog post to advertise upcoming elections, then work starting on blog posts to encourage membership sign ups
  • Leslie working with Shelly Coen, recent 'grad' from Rails Girls SoC, on these blog posts. Shelly wants to volunteer to learn more about technical marketing.
    • Notes from Marketing & Comm team meetings now archived, and made available to the Board.
    • Marketing & Comm team realized we were meeting and getting stuff done but that was not always transparent to the rest of the Board. These working notes should help mitigate that.
  • If anyone on the Board is interested in a Marketing & Comm project, they are invited to participate
    • Weekly(ish) on Thursdays at 2 PM Central European Time / 8 AM Eastern.

Legal Topics

  • Quebec License Approvals
    • Three licenses submitted by Gov of Quebec.
    • Similar, permissive, weak copyleft, strong copyleft
    • Primary reason for submission was to provide native French language licenses
    • Should include in any communications we should point out that this is an "International" license
    • TODO: Richard to send Patrick license text for posting.

Infrastructure Topics

Incubator/Project Topics

Review of Timeline

  • Planning Timeline

Next Board Meeting

The next OSI board meeting is scheduled for February 10, 2016

Meeting adjourned at 12:54 ET / 17:54 UTC.


Motion (Patrick): Approve and post the meeting minutes of Dec. 9, 2015
Second (Allison).
Vote: 6 Yes; 0 No; 2 Abstain.

Motion (Richard): Approve the three Quebec Licenses as submitted.
Second (Mike).
Discussion: See above.
Vote: 8 Yes; 0 No; 0 Abstain.

Motion (Deb): Approve Affiliate Membership ISC contingent on the submission of their by-laws
Second (Patrick).
Discussion:Have not yet submitted by-laws but are well established as a non-profit open source community. We have approved a license submitted by the ISC.
Vote: 8 Yes; 0 No; 0 Abstain.

Appendix A - Treasurer's Report

Treasurer's Report For the Month Ending December 31, 2015

Total Assets at Beginning of Period: $41,080.61

Income or Sources of Funds:

  • Contributions: $4,379.00
  • Memberships: $680.00  (17x $40)
  • Open Hatch: Received $254.60 paid $509.00 (October and November paid 12/10/15)
  • Snowdrift: $   
  • Commissions: $             
  • Interest: $ .69
  • Total Income or Sources of Funds: $4805.09

Expenses or Uses of Funds for Operations:   

  • Payroll: $4485.42  (12/31 payroll not run until January 6. Primepay replaced rep.)
  • Professional:  $601.26
  • Bank Fees: $159.59
  • Software:  $    
  • Postage, Shipping: $23.92
  • Conferences/Conv: $1834.12
  • Working Groups, Project: $     
  • Meetings: $606.82
  • Website Hosting:  $       
  • Paypal $34.61

Total Expenses or Uses of Funds for Operations: $7745.74

Payroll Liabilities: $2713.92

Total Assets at End of Period: $33537.80

Major Contributions 2015:       

  • Reoccurring sponsorship: $20000 invoiced 01/11/16 received 

Appendix B - Team Reports

Communications Team

  • Notes from Marketing & Comm team meetings now archived, and made available to the Board.

Membership Team

Infrastructure Team

  • retrieved old list archives (previously hosted at http://www.crynwr.com/) and integrated them into official mailman archives (see announcement)

Legal Team

Incubator/Projects Team

Appendix C - Review of new Affiliate Members

Internet Systems Corporation

View: Affiliate Agreement & Cover Letter

  1. Currently recognized as a (or application submitted for) non-profit / not-for-profit (or equivalent) by the national government were organized.
    ✓ Included in Cover Letter and,
  2. "In 2004 ISC changed its name to Internet Systems Consortium, Inc. ISC is a 501(c)(3) public benefit incorporated in the state of Delaware, with employees all around the world; having the legacy of global constituency." - https://www.isc.org/mission/
  3. Mission statement describing purpose and goals.
    ✓ "Internet Systems Consortium, Inc. (ISC) is dedicated to developing software and offering services in support of the Internet infrastructure." - https://www.isc.org/mission/
  4. Documentation formalizing organization, e.g. by-laws.
    ✓ (Bylaws available here, posted after meeting per Motion to approve)
  5. Publicly available release of a product(s) or service(s).
    ✓ Multiple: BIND, ISC DHCP, Kea DHCP and others (https://www.isc.org/downloads/)
  6. Use of an OSI approved open source license (software development projects only).
    ✓ Creators of OSI Approved ISC License (http://opensource.org/licenses/ISC), mentioned on website (https://www.isc.org/downloads/software-support-policy/isc-license/) in Cover Letter and, referenced in downloads (https://www.isc.org/downloads/)
  7. Documented approach for participation by the public.
    ✓ Bug reporting (https://www.isc.org/community/report-bug/), contributor guide (https://www.isc.org/git/guidelines/)
  8. An active community:
    1. Methods for current and interested individuals/organizations to join and participate in your community
      ✓ Multiple channels including, mailing lists, knowledge bases, code repositories, training (https://www.isc.org/community/), and events / conferences (https://www.isc.org/mission/webinars/ / https://www.isc.org/events/categories/conference/).
    2. Active participation from multiple contributors, i.e. individuals and organizations other than founders (contributions may be other than programming/technology)
      ✓ Multiple individual and corporate/community contributors (https://www.isc.org/ & https://www.isc.org/git/).
  9. References from other open source projects, ideally a current OSI Affiliate Member.

To promote and protect open source software and communities...

For over 20 years the Open Source Initiative (OSI) has worked to raise awareness and adoption of open source software, and build bridges between open source communities of practice. As a global non-profit, the OSI champions software freedom in society through education, collaboration, and infrastructure, stewarding the Open Source Definition (OSD), and preventing abuse of the ideals and ethos inherent to the open source movement.

Open source software is made by many people and distributed under an OSD-compliant license which grants all the rights to use, study, change, and share the software in modified and unmodified form. Software freedom is essential to enabling community development of open source software.