OSI Board Meeting Minutes, February 4th, 2015

Agenda

Quorum

Quorum reached and meeting called to order at 16:06 UTC.

Attendees

Board Members

  • Allison
  • Leslie
  • Luis
  • Patrick
  • Simon
  • Tony
  • Zack
  • Richard (16:19 UTC)
  • Bruno (16:25 UTC)

Sent Regrets

  • Deb Bryant
  • Mike Milinkovich

Operations Committee (Patrick)

Treasurer's Report: Mike and Jane

For the Month Ending December 31, 2014

Total Assets: $57998.89 compared to $69449.92 a decrease of $11451.03 which can be explained by the combination of $5305.56 less $16201.15 less $555.44 We transferred $1299.41 in USD from Paypal in January

Income or Sources of Funds:

Contributions: $4499 (including $4000 from recent sponsor)

Memberships: $440 (11 x $40)

Open Hatch: Received $365.17 November not paid until January 5th

Interest: $1.39

Total Income or Sources of Funds: $ 5305.56

Grants Receivable $5000.00

Major Contributions this year:

  • Continuing sponsor: $2500 (received)
  • Continuing sponsor: $5000 (invoiced)
  • New sponsor $20000 (invoiced)
  • Continuing sponsor $20000 (invoiced)
  • Continuing sponsor $25000 (invoiced)
  • Continuing sponsor $25000 (invoiced)

Expenses or Uses of Funds for Operations:

  • Payroll $ 8957.48
  • Professional $ 958.30 (as of 1/5/15:Tor Ekland to date $3065.44 of $6000)
  • Bank Fees $ 121.18 sent multiple wires
  • Filing Fees $ 35.97
  • Conferences/Conv $ 102.00
  • Working Groups, Projects $2104.39
  • Meetings $ 3664.87
  • Website Hosting $ 229.60
  • Paypal $ 27.36

Total Expenses or Uses of Funds for Operations: $16201.15

Net Income contribution to Cash: $-10895.59

Change in Liabilities $555.44

Net Cash Increase for the period: $11,451.03

--END OF REPORT

Motion (Leslie): Approve and post the meeting minutes of Tuesday, Nov. 11th 2014 & Wednesday, Nov. 12th 2014.
Second (Simon).
Discussion:
Vote: 8 Yes; 0 No; 1 Abstain (Luis).

Motion (Simon): Accept the monthly Portfolio Reports (20150204 Portfolio Notes)
Second (Patrick).
Discussion:
Vote: 9 Yes; 0 No; 0 Abstain.

Motion (Simon): Accept the monthly Treasurer's Reports.
Second (Leslie).
Discussion:
Vote: 9 Yes; 0 No; 0 Abstain.

Budget Portfolio (Mike)

Motion (Simon): Update Corporate Sponsorship scheme to communicate levels of support through amount of contribution.
Second (Allison).
Discussion: Per an email circulated by Simon, reorganizing Corporate Sponsorship recognitions would address issues related to the various sizes of companies and their ability to contribute as a percentage of their size/revenues.
Vote: 8 Yes; 0 No; 1 Abstain (Bruno).

Incubator Portfolio (Simon)

Motion (Zack): Accept proposal for the "Practices in Open Source Software Crowd-funding Working Group" Working group.
Second (Simon).
Discussion: None
Vote: 9 Yes; 0 No; 0 Abstain.

Motion (Simon): Accept proposal for the "FLOSS Desktop"
Second (Tony).
Discussion:
Vote: 9 Yes; 0 No; 0 Abstain.

Incubator Discussions:

FSFE excited to hear about the FLOW Syllabus and are investigating collboration opportunities. This highlights the value of these resources.

Election Committee: (Simon)

Elections Discussions:

Update on elections, candidates and schedule: nominations open (9 submissions)

Infrastructure Portfolio (Bruno)

See Portfolio Report.

Education and Training Portfolio (Tony)

See Portfolio Report.

Membership Committee (Allison)

Affiliate Membership Portfolio (Richard)

Motion (Richard): Accept of OpenMRS as a new OSI Affiliate Member
Second (Simon).

Discussion: Review Application / Cover Letter

Vote: 9 Yes; 0 No; 0 Abstain.

Individual Membership Portfolio (Allison)

Corporate Sponsorship Portfolio (Mike)

Advocacy Committee (Deb)

Brand Identity (Deb)

License Approval (Luis)

Motion (Simon): Approve the Universal Permissive License (UPL) license subject to the clarification of the language discussed.
Second (Bruno).
Discussion: Had several discussions with Oracle representatives and community. Board agreed the UPL is OSD compliant, however concerned about further changes. Oracle intends to release software soon and wants us to approve, but prefers not to publish anything until approved by the OSI as the recognize the authority of this body and does not want release a license that is not OSI approved. Initially the Board was waiting for JPC review, but that has been undertaken with agreeable results. Some Board members raised concerns over the use of the phrase, "Provided that..." It was suggested that those Board members with concerns work with the applicant to modify the license to address those concerns. If they can be met as described, the Board would approve the UPL.
Vote: 7 Yes; 0 No; 2 Abstain (Richard, Zack)

License Discussions:

The review of the UPL has uncovered some processes that could be enhanced to more efficiently manage the approval process and communicate with applicants. Allison and Zack suggested the Board review current practices and make recommendations for improvement.
   

Marketing (Leslie)

Motion (Patrick): Develop Memorandum of Understanding with Stack Exchange for the development and use of an open source QA site.
Second (Leslie).
Discussion: Stack Exchange had approached the OSI about hosting a dedicated "Open Source" discussion forum, recognized by the OSI. The Board would be interested to see MOU and consider funding. Patrick and Leslie to develop MOU.
Vote: 0 Yes; 9 No; 0 Abstain.

Marketing / Communications Discussions:

OSI will be participating in the Blackduck's Future of Open Source Survey again.

Trademark Stewardship (Zack)

See Portfolio Report

Next Board Meeting

The next OSI board meeting is scheduled for Wednesday, March 4th, 2015 16:00 UTC.

Motion (Simon): Adjourn the meeting.
Second (Tony).
Discussion: 
None
Vote: 9 Yes; 0 No; 0 Abstain.

Adjourn: 17 41 UTC